Rates, Options & Facilities for 2025 Events

Welcome to Trossachs Tryst Rates, Pricing Options and Facilities for 2025 Events

Each retreat or workshop will have its own needs and we can work with you to provide a tailored quote.

Mark and Till are resident during your stay and are on hand to resolve any infrastructure issues that might arise allowing you to concentrate on supporting your group.

Our aim is to offer accommodation for 20 people using 7 ground floor, twin, en-suite rooms and 6 first floor, single rooms with shared facilities by Autumn 2025. As of May 2024 we have 2 twin rooms available for letting.

Until we are fully operational you can find a list of local accommodation providers here.

Day Events 

The day event rate including lunch and fully stocked refreshment bar for 2025 is £44.50 per person. The minimum number of people is 15.

Day events are timed from 10am to 4pm. Participants may arrive from 9.30am to allow time to settle in and orientate themselves. Facilitators may arrive from 9am to set up.

We serve vegetarian food and we cater for common food allergies. We do not operate a nut free kitchen. Whilst we do not cater for any additional dietary needs guests are welcome to bring along additional food to supplement what is on offer at Trossachs Tryst. We have a guest fridge it can be stored in and there is a microwave to warm it up if needed. Our kitchen does not allow for guests cooking. We are open to discuss and quote any other special diets that maybe event specific. Meals are offered buffet style.

Public liability

We expect that you have practitioner public liability insurance appropriate to the event you are facilitating.

Facilities

Fire -You are welcome to bring your own materials to burn a fire at the fire pit. We ask that you take full responsibility for it. We can recommend Feeds & Stoves in Callander for firewood supplies.

Folding camping chairs – we have 12 available for your outdoor use.

Electric Car Charging Points – These will come online in Autumn 2025.

Wi-fi – we have wi-fi available to a facilitator to access online content for their event. Coming to a rural retreat centre is an opportunity for a digital detox and to deepen connection with the Self, other visitors and the beautiful natural environment that we are part of. As such you will not find a television here and wi-fi is not available to guests. If guests need to use a digital device we ask that they do so in their room and away from communal areas.

Water – we have our own private supply of delicious ground water which is tested annually.

Games – there is a pile of games to encourage guests to connect

Data projector – we have available a data projector for either a cinema experience or to communicate information to your group via your laptop.

Flip chart stand – we have a flip chart stand for you to hang up your flip charts. You BYO flip chart pads.

Group Room – this can be emptied out/arranged differently to suit your group and the activities you have planned.

Dining – we have dining for up to 20 people on 3 tables.

Securing your booking

We ask for a reservation fee of £200 per day booked to secure the dates in the diary. This fee will be deducted from your total amount payable.

You will be invoiced following your event.

Our preferred method of payment is by BACS transfer – it is the most cost effective.

Marketing your event

Our experience tells us that it is beneficial to start marketing your event at least 6 months out for a weekend event. The longer the duration of your event the more lead in time is required e.g. for a 3 -5 day event participants will need to book annual leave from work.

You are likely to have a following via social media and/or mailing list from which you will attract the bulk of your participants.

As a “top up”, we have a facebook page “Trossachs Tryst Callander” we can advertise your event on and a Meetup group called “Friends of Well-being” but please do not rely on this to get your numbers.

Offering – “Early bird” rate can often get an early commitment form participants or “Bring a friend” rate can help to build numbers and ease discomfort some people might have sharing a room.

We ask that all facilitators who work with us offers a bursary fund so that individuals who have the resource could fund those that have less of it.

Cancellation policy

You can view our cancellation policy here.

Two weeks out from your event

We check in with you to confirm:

  • details of food allergies within your group
  • meal times – lunch can be served at any time between 12.00 and 1pm. Breakfast can be served between 8 – 8.30am, and dinner  18.00 – 18.30.
  • a copy of your schedule so that the running of the centre can continue in a way that is mindful of your presence
  • confirmation of how you would like to use the space – this is so we can schedule the required resource to get the space ready for you and your group

On the day of arrival, we will be ready to receive your group 30 mins from the agreed start time of your event. We will be ready to receive you as the facilitator one hour before the agreed start time of your event. We ask that the venue is vacated by participants within 30 mins of the agreed end time of your event.

What worked and what didn’t

We are very keen to review your experience with us after the event so that we can learn what worked well and what would need to be adjusted for future events.

Deep peace to you

In service

Mark & Till