Rates, Options & Facilities for 2025 Events

Welcome to Trossachs Tryst Rates, Pricing Options and Facilities for 2025 Events
Each retreat or workshop will have its own needs and we can work with you to provide a tailored quote.
Staff are on hand during your stay to resolve any infrastructure issues that might arise allowing you to concentrate on supporting your group.
Our aim is to offer accommodation for 20 people using 7 ground floor, twin, en-suite rooms by May 2025 and an additional 6 first floor, single rooms with shared facilities by Autumn 2025.
Until we are fully operational you can find a list of local accommodation providers here.
Non-residential Day Events
We have a flexible offering for hiring the group space to best suit your needs. Hiring times are from 10am to 4pm. Additional hours either side of these times is charged pro-rata. Participants may arrive up to 30 mins before the start time to allow a settling in and to orientate themselves. Facilitators may arrive up to 1 hour before to set up. We ask that the venue is vacated by participants within 30 mins of the agreed end time of your event.
Option 1 @ £360 – hire of group space for up to 20 people with tea and coffee facilities. Participants bring their own lunch.
Option 2 @ £480 – hire of group space for up to 20 people with tea and coffee facilities and homemade soup and sourdough bread for lunch.
Option 3 @ £49 per person (min 15) – hire of group space for up to 20 people with tea and coffee facilities, fruit, biscuits, full lunch and afternoon cake.
Two weeks out from your event we check in with you to confirm:
- number of attendees
- details of food allergies within your group
- meal times
- a copy of your schedule so that the running of the centre can continue in a way that is mindful of your presence
- confirmation of how you would like to use the space – this is so we can schedule the required resource to get the space ready for you and your group
Residential Events
The space is available for participants from 4pm of your day of arrival until 2pm on your day of departure. We ask that guests check out of their rooms by 10am.
We will be ready to hand over the space to facilitators 2 hours before participants arrive to set up. We ask that the venue is vacated and handed back by 3pm on departure.
Your booking will include the following:
- Group room, lounge, dining, refreshments 24/7 during your stay & grounds
- 7 x ground floor twin bedrooms (two with accessible facilities)
- Breakfast, lunch, afternoon cake & 2 course dinner
The 24 hour rate is £1,960 = £140 per person based on max 14 people.
Additionally, the 6 single rooms with shared facilities are offered en-bloc with a 24 hour rate of £798.
You have the option of asking us to sell ground floor twin rooms you are unable to fill. If we sell them, the income we receive will be deducted from your amount payable.
You have the option of reducing the number of meals and we can quote you accordingly.
Securing your booking and payment terms
Our preferred method of payment is by BACS transfer – it is the most cost effective.
We ask that all damages are notified to us and paid for.
Non-residential –
We ask for a reservation fee of £200 per day booked to secure the dates in the diary. This fee will be deducted from your total amount payable.
Your balance is payable 2 weeks before the event.
Residential –
To secure the event date in the diary we ask for a deposit of 25% of your booking followed by a 2nd 25% payment 12 weeks out, a 3rd 25% payment 8 weeks out and a final 25% payment 4 weeks out. The staged payments allow you to spread your/our risk. The payments are non-refundable.
Cancellations
You can see a copy of our cancellation policy here.
The food offering
We partner with cooks who specialise in considerate retreat menus. They pay a rental for use of the kitchen. They offer vegetarian and/or vegan food buffet style. They cater for the following food allergies – wheat, dairy, gluten and nuts. They do not operate a nut free kitchen. Guests are welcome to bring along additional food to supplement what is on offer at Trossachs Tryst. We have a guest fridge it can be stored in and there is a microwave to warm it up if needed. Our kitchen does not allow for guests cooking. We are open to discuss and quote any other special diets that maybe event specific.
Breakfast is served between 08.00 – 08.30.
Lunch can be served at any time between 12.00 and 13.00.
Dinner can be served any time between 18.00 – 18.30.
Public liability
We have public liability insurance. We expect that you have practitioner public liability insurance appropriate to the event you are facilitating.
Facilities
Fire -You are welcome to bring your own materials to burn a fire at the fire pit. We ask that you take full responsibility for it. We can recommend Feeds & Stoves in Callander for firewood supplies.
Folding camping chairs – we have 20 available for your outdoor use.
Electric Car Charging Points – These will come online in Autumn 2025.
Wi-fi – we have wi-fi available to a facilitator to access online content for their event. Coming to a rural retreat centre is an opportunity for a digital detox and to deepen connection with the Self, other visitors and the beautiful natural environment that we are part of. As such you will not find a television here and wi-fi is not available to guests. If guests need to use a digital device we ask that they do so in their room and away from communal areas.
Water – we have our own private supply of delicious ground water which is tested annually.
Board Games – there is a pile of games to encourage guests to connect
Data projector – we have available a data projector for either a cinema experience or to communicate information to your group via your laptop.
Flip chart stand – we have a flip chart stand for you to hang up your flip charts. You BYO flip chart pads.
Group Room – this can be emptied out/arranged differently to suit your group and the activities you have planned. We can set up with conference chairs or floor chairs. We have meditation cushions.
Dining – we have dining for up to 20 people on 3 tables.
Marketing your event
Our experience tells us that it is beneficial to start marketing your event at least 6 months out for a weekend event. The longer the duration of your event the more lead in time is required e.g. for a 3 -5 day event participants will need to book annual leave from work.
We have an image gallery to support your marketing
You are likely to have a following via social media and/or mailing list from which you will attract the bulk of your participants.
As a “top up”, we have a facebook page “Trossachs Tryst Callander” and Instagram “Trossachs Tryst” we can advertise your event on. Please do not rely on this to get your numbers.
Offering an “Early bird” rate can often get an early commitment form participants or “Bring a friend” rate can help to build numbers and ease discomfort some people might have sharing a room.
We ask that all facilitators who work with us offer a bursary fund within their pricing so that individuals who have the resource could fund those that have less of it.
What worked and what didn’t
We are very keen to review your experience with us after the event so that we can learn what worked well and what would need to be adjusted for future events.
Deep peace to you
In service
The Trossachs Tryst Team